We know that leave and attendance management is the spine of fruitful business activities at OST Company. Our leave and attendance systems have changed the way organizations in Saudi Arabia manage their workforce schedule by offering it smooth operations to run the companies, and at the same time being compliant with the requirements of labour regulations in the country.
We blazed the trail with innovative leave and attendance solutions since 2008 and scaled the new heights in the new timekeeping. The combination of innovative technology and an in-depth knowledge of the Saudi business culture help us to provide you with a holistic solution to your leave and attendance management that will actually be efficient to your company.
What Is Leave and Attendance Management?
Leaves and attendance management constitutes the orderly process of following, recording, and managing the working hours, absenteeism and other forms of leave request by the employees. Our leave and attendance management system as practiced at OST incorporates real time monitoring, automated approval processes and detailed reports that provide you with total visibility over your work force patterns.
We understand the fact that each organization has different needs hence our leave and attendance management system. Whether it is a small group of staff or a thousand or even more employees, our attendance and leave control can adjust to suit your needs in a very smooth and efficient manner.
Why Accurate Time Tracking Matters for Your Business
The importance of the Correct Time Tracking to Your Business.
We have had a direct experience of how effective leave and attendance control means business success. When organizations use our leave and attendance management solutions, they normally get the following benefits:
- Improved productivity: Our attendance and leave management systems will not waste some time and there is good deployment of workforce. This helps managers to make decisions regarding deployment of resources because there is clear visibility of attendance patterns.
- Cost Control: An efficient leave and attendance management will enable to determine the areas of inefficiency, minimize unnecessary overtime and ensure that processed payrolls are more accurate. Our customers save a lot of money in months of implementations.
- Compliance Assurance: Saudi work law expects certain provisions in regard to the leave and attendance. Our systems guarantee complete conformance that safeguards your organization against any possible legal-related problems and at the same time keeping everyone happy.
- Strategic Planning: The data provided by our leave and attendance management system will assist with planning your workforce, avoiding any unexpected fluctuations in the level of persistence, and planning your business strategically to make the right decisions regarding hiring and allocating resources.
Common Challenges in Managing Leave and Attendance
Over the years of experience, we have managed to recognize the most popular leave and attendance management issues encountered by Saudi businesses:
- Inefficacy of Manual Processing: The conventional leave and attendance regimen records based on paper are easily subject to errors, delayed processing and administrative heavy lifting. These bottlenecks are non-existent in our automated solutions and we achieve higher accuracy.
- Policy Variations: It is a problem in many organizations as they confront variations in the implementation of their leave and attendance management policies. We assist in standardizing processes, without giving up the required flexibility.
- Integration Problems: Isolated systems of leave and attendance systems fall short in communicating with a payroll system and HR system. We have developed an integrated approach that incorporates smooth flow of data in all platforms.
- Remote Work Issues: Challenges encountered with the emergence of hybrid and remote work have made it difficult to manage leaves and attendance in the traditional way. We offer that kind of tracking that is flexible since work may be fixed at different locations.
Types of Employee Leaves in Saudi Labor Law
The leaves and attendance management system is specific by design to cover any type of leaves required by the Saudi labor law:
Annual Leave
Our annual leave and attendance management system, will easily calculate the required entitlements at each of the individual year service periods, and automatically enter these on the roster to ensure that the compliance of leave rights to the minimum standards is upheld, but may also be modified to suit the needs or desires of the individual company in respect to any potential improvement.
Sick Leave
The computational system monitors usage of medical leave, retains necessary records and organizes appropriate approval through different processes as well as safeguards the privacy of employees.
Maternity and Paternity Leave: We have a leave and attendance management solution that you can use to manage the complexities of family leave that include various entitlements between Saudi and non-Saudi employees.
Hajj and Religious Leave
The religious observances are culturally significant in our company and as such, our leave and attendance management system will ensure continuity of operations and simultaneously addressing special needs of the employees in those situations.
Emergency and Compassionate Leave
Our leave and attendance management system has flexible arrangements in the event of certain unexpected events and ensures that these leaves are managed according to the law but also employee-friendly.
Manual vs. Automated Attendance Systems
As a company with experience in working with the organization at different levels of their leave and attendance management process we comprehend the drawbacks of using manual systems:
Manual Leave and Attendance creates the possibility of non-consistency of records kept, delays in approval as well as having a great administrative overhead. All the employees waste precious time with the paperwork rather than doing productive work; managers encounter visibility and control problems.
This is a process that is completely changed by our Automated Leave and Attendance Management Solutions. The ability to capture data in real-time, have instant notifications, mobile capabilities, and extensive reporting generates an atmosphere in which managing leaves and attendance are not a nightmare to management but an asset.
The reduction in time spent processing leaves and attendance, as a result of the switch to automated system, averages 60-80 percent, with the frequencies of errors reduced to virtually none, and employee dissatisfaction with leave requests processes becoming much less.
How OST Delivers Smart Leave & Attendance Solutions
Fair attendance and leave management involves both a technological breakthrough and decades of experience in operations:
- Personalized Deployment: We are not convinced that there really is a one-size-fits-all model of leave and attendance management solutions. We design your system by understanding your organization needs, current workflows, and strategic purposes of using it with the help of your organization members.
- Easy to integrate: Our leave and attendance management product is easy to integrate in the current HR systems, payroll software and other business applications, and makes the data consistent and free of duplicate data.
- Mobile-First Design: The flexibility of access to leave and attendance management functions is an expectation of the modern workforces. We have mobile applications that can help employees request leave, balance their leaves, or managers authorize leave requests at the comfort of their location.
- Advanced Analytics: In addition to simple tracking, our leave and attendance management solution gives you access to patterns, trends and optimization potential. Predictive analytics assist to predetermine the staffing requirements and thus nips any problem before they are reflected on the operations.
- Continued Support: We are not finished with the leave and attendance management partnership after implementation. Our services include ongoing support
- checkups and strategic advising of your system should allow it to develop with your business.
Operational solutions provided by OST Company
Our extensive operation solutions bring synergies that can benefit your organization as a whole even though leave and attendance management is one of our core competency specialty:
HR Solutions
Our HR solutions support the management of leaves and attendance with full-integrated talent management, performance tracking as well as workforce development initiatives. This integrated solution makes sure that the attendance data have been used to serve the overall human capital strategies.
Outsourcing Services
When you have limited resources on the inside, we can handle the whole process of leave management and attendance management in your organization. This will enable your team to be strategic and at the same time guarantee professional management of the daily processes.
Project Management
Leave management and attendance is important to the success of projects. During the course of our project management services, we utilize data about the availability of workforce as provided by our attendance systems so that the scheduling and the allocation of resources becomes realistic.
Saudization Support
Adherence to Saudization is done by observing the population patterns of Saudi and non-Saudi employees closely. Our expert support services assist the organization to achieve its nationalization targets and preserve efficiency in its operations.
